City of Box Elder
City Council Agenda
Tuesday, June 16, 2026
Tuesday, June 16, 2026
7:00 PM - City Council Chambers, 420 Villa Drive, 2nd Floor, Box Elder
If not attending the meeting in person, the City of Box Elder encourages written submission of public comments by email to: cityclerk@boxelder.us. All such written comments will be read aloud at the meeting during the public comment period. Please include your name and address in all written public comment submissions.
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1. CALL MEETING TO ORDER:
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. APPROVE THE ORDER OF BUSINESS:
5. DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST:
6. PUBLIC HEARING:
7. PUBLIC COMMENT:
(3-minute time limit per speaker)
This is a time for the members of the public to address the Council. On any issue not on the agenda, action will not be taken at the meeting except by placement on the agenda by unanimous vote of the Council members present. If you want to comment during public comment, please click on the participants tab on the bottom of your screen, then select “raise hand” at the bottom right of the screen (or dial * 9 on your phone if you’ve called into the meeting). Staff will ask you to unmute and will then recognize you by name or phone number when it is your turn to speak. This will allow everyone to be heard in a timely manner.
8. AWARDS AND RECOGNITIONS:
9. COUNCIL COMMITTEE REPORTS:
9.A Finance, Legal, and Public Safety Committee Meeting Report: June 3, 2026
Informational Only.
9.B Public Works and Planning and Zoning Committee Meeting Report: June 3, 2026
Informational Only.
10. CONSENT AGENDA:
Agenda items on the Consent Agenda are meant to be approved as a group with a single motion. Questions may be asked of any Consent Agenda items but may not be debated. Any Consent Agenda item may be removed from the Consent Agenda for separate action at the request of any Council Member or anyone present. All questions are to be directed to the Department Head.
10.A City Council Regular Meeting Minutes: June 3, 2026
CC: Motion to approve the City Council Regular Meeting minutes from June 3, 2026, as presented.
10.B Claims List: June 16, 2026
CC: Motion to approve the June 16, 2026, Claims List as presented.
10.C Resolution No. 26-31, A Resolution Authorizing the Execution of the Joint Powers Agreement to Dissolve the Western Pennington Flood Management District
CC: Motion to approve Resolution No. 26-31 as presented, authorizing the Mayor to execute the Joint Powers Agreement to Dissolve the Western Pennington Flood Management District.
10.D Membership Renewal and Funding Support for the Western Dakota Regional Water System
CC: Motion to approve membership renewal and continued funding support to the Western Dakota Regional Water System in the amount of $50,000.
10.E Agreement Addendum: Pennington County Emergency Management – Public Warning Siren System
CC: Motion to approve an Addendum to an Agreement with Pennington County Emergency Management, as presented, to provide for the location, repair, and maintenance of a public warning siren system and authorize the mayor to sign associated documentation.
10.F Adoption: 2026 Box Elder Stormwater Management Plan
CC: Motion to adopt the 2026 Box Elder Stormwater Management Plan as presented.
10.G Update: City of Box Elder, South Dakota, Public Works Department, Infrastructure Design Standards - Update for Individual On-Site Wastewater Facilities
CC: Motion to approve Infrastructure Design Standards Updates for Individual On-Site Wastewater Facilities, as presented.
10.H Professional Services Agreement: KLJ Engineering - Highway 14/16 Sanitary Sewer Project, Phase 2
CC: Motion to approve the Professional Services Agreement with KLJ Engineering in the amount of $68,350, for the Highway 14/16 Sanitary Sewer Project, Phase 2, as presented, and authorize the mayor to sign associated documentation.
10.I Sewer Easement: HCB Real Estate Holding SD LLC - Public Access to Sanitary Sewer Line Across Hairy Cow Brewing Site
CC: Motion to approve the Sewer Easement as presented with HCB Real Estate Holding SD LLC for public access across Tract E, less lots 1-4, of NE1/4 or SE1/4, Section 18, Township 2 North, Range 9 East, City of Box Elder, County of Pennington, South Dakota, and authorize the mayor to sign associated documentation.
10.J Quote Approval: West River Electric Association, Inc. - Utility Location Adjustment
CC: Motion to approve the quote from West River Electric Association, Inc., for Utility Location Adjustments, as presented, in the amount of $119,837.26 and authorize the mayor to sign the associated documents.
10.K Fireworks Display Permit Application: Bandit Speedway - June 27, 2026
CC: Motion to approve the Public Fireworks Display Permit Application for Bandit Speedway on June 27, 2026, as presented and authorize the mayor to sign associated documentation.
10.L Professional Services Agreement: Pixie Dust Party Co. - 2026 City Events
CC: Motion to approve the Professional Services Agreement with Pixie Dust Party Co., as presented, for face painting services at 2026 City events, in the total amount of $1,890.00, and authorize the mayor to sign associated documentation.
10.M Purchase Request: Guardian Fleet Safety - Vehicle Upfitting, Police Department's 2026 Dodge Durango, New K-9 Unit
CC: Motion to approve the purchase request for Upfitting the Police Department's 2026 Dodge Durango for their new K-9 Unit, as presented, from Guardian Fleet Safety, in the amount of $23,873.48.
10.N Polling Place Agreement: Amendment to 2026 Date for Runoff Election - Pennington County
CC: Motion to approve the Polling Place Agreement amending the Runoff Election Date, with Pennington County as presented for the 2026 Election Cycle and authorize the mayor to sign associated documents.
10.O Polling Place Agreement: Amendment to 2026 Date for Runoff Election - Meade County
CC: Motion to approve the Polling Place Agreement amending the Runoff Election Date, with Meade County as presented for the 2026 Election Cycle and authorize the mayor to sign associated documents.
11. INFORMATIONAL ITEMS:
11.A Disclosure of Personnel Payroll Changes per SDCL § 6-1-10: Brett Barrett, Fleet Mechanic III, starting wage at $32.32, starting June 2nd, 2026.
Informational Only
11.B Public Information Office Update
Informational Only.
12. REPORTS FROM BOARDS AND/OR COMMISSIONS:
13. UNFINISHED BUSINESS:
14. NEW BUSINESS:
14.A Sponsorship/Donation Application: Toastmasters Open House, June 29, 2026
CC: Motion to approve the Sponsorship/Donation Agreement with Toastmasters as presented for June 29, 2026.
**Going to City Council on the same night due to: facility use date is before the next available City Council meeting date.